Archiving Solutions For The Past, Present,

And Future Of Documents, Old Or New

About Advantage Archives

Whether your document is a day old, or 200 years old, Advantage has the technology, experience and expertise to provide you with archiving and access options that will fit your organization’s unique needs.  Our Cedar Rapids, Iowa facility is purpose-built for archival storage of physical materials, while our Community History Archive  online search platform & Docuware document management solutions offer access to your online or electronic archives.Our facility features, an ANSI/AIIM compliant microfilm storage vault, Fuji certified film lab, and an advanced document imaging center.    At Advantage we work to ensure that documents from yesterday, last year, or a century ago, are available today, next year, or a century from now….Most documents created today will be of historical significance years from now, in the same way that documents published 100 years ago are valuable today. We understand that many of the documents  are, or will be, considered a business, or cultural asset. We accept our role and the importance of our responsibility in the handling of your records,  newspapers, microfilm, historical documents and other original materials you have entrusted to our care. We are diligent in our process and practices, and will provide your organization with the quality of service your organization demand and deserves, handled with the passion and pride of a team of imaging professionals and preservationists that care as much about your organization’s records & community’s history, as they do their own. Archiving the accounts of history as told by the individuals that witnessed it is core to our mission, as is making that history easily accessible and ready available. We aim to put history at the fingertips of anyone who is interested, and connect the community to their past in a very tangible and meaningful way.

About Advantage Preservation

At Advantage, we fully recognize that the history recorded in the pages of a community’s newspaper is invaluable. It puts historical events in perspective, allows us to view those events through the lens of someone who was there and witnessed “history as it happened”. It also allows us to connect to our past in a real and tangible way. This cultural asset must be protected and preserved so future generations can can have access to the “first draft of history”.

The only true way to ensure its survival, is through microfilming. Advantage Preservation prides itself not only meeting, but exceeding ANSI/AIIM (Association for Information and Image Management) standards for archival microfilming, as well as specifications developed by the Research Libraries Group (RLG) and by the Library of Congress. This requires stringent adherence to our internal guidelines regarding the careful production and examination of all archival microfilm, in addition to well controlled storage and handling conditions.

We also offer microfilm duplication, microfilm inspection, as well as re-mastering of “at risk” film that has been contaminated by redox or vinegar syndrome.We use the only proven long term preservation method for newspaper preservation,  microfilming on to silver halide 35MM archival quality film. This polyester based microfilm is the only medium currently recommended for preservation microfilming. This stable and durable 35MM microfilm has a life expectancy of over 500 years under the proper storage and handling conditions. Ultrasonic welds are used for all splices, and all of the preservation microfilm produced by Advantage Preservation is wound on inert plastic reels and stored in acid-free, lignin storage boxes. We maintain a dedicated microfilm storage vault, with constant temperature control, humidity management, flat archival storage, and pollution filtration to maintain maximum quality.

In addition to our dedication to archival preservation, we also understand the need for accessibility. Advantage Preservation, will digitize your newspaper or historical document to produce a comprehensive, keyword searchable, digital archive for use in your institution, organization, or website. 

We are committed to preserve and facilitate access to historical content in print that would otherwise be lost to the erosion of time. 

About Advantage IMS

Advantage Information Management Solutions provides comprehensive document management and imaging solutions to organizations across the country.  We pride ourselves in our consultative approach, and fully recognize the importance of fast and practical access to business critical documents and their impact on your bottom line.  We listen to your needs and requirements and design a solution specific to your organization. We do not have an “out-of-the-box” approach to digital conversions. Our experience substantiates the common sense premise that every client’s needs are somewhat different, even within the same industry, government agency and application area. As a result, every Advantage IMS project is customized to specific client requirements

Our experienced staff members take pride in preparing, scanning, inspecting and indexing your important documents, and are proud of the high quality and accuracy of our products. Our average staff member has more than twenty years of experience with sophisticated document scanning services, facilities management and a broad array of document imaging and data capture services.  All phases of a document imaging project such as preparation, document scanning, document indexing, PDF conversion, OCR/ICR, and more can be done by Advantage IMS directly by our client or apportioned to either based upon the most efficient systems approach.

Our experience covers a broad range of document types. We scan items as small as credit card receipts or as large as computer printouts, and from centuries old newspapers to fragile historical documents. We have a wide experience with difficult paper such as tissue or color copies and two-sided documents. All valuable and fragile papers are evaluated and processed to assure proper care and accurate conversion. No service bureau can match our experience and state-of-the-art techniques.

We convert images and data from all types of media from commercial documents to rare books, computer files and photos. Methods range from single page processing with manual data entry to high-speed OCR / ICR, forms processing and media conversions. Our successful project management and data conversion experience is backed up by outstanding references in government and almost every paper-intensive industry.

Solutions We Offer

Whether your document is a day old, or 200 years old, we have the technology, experience and expertise to provide your library, historical societies, museums, and other institutions, with archiving and access options. Our solutions are designed to fit your institution’s unique needs and budget restrictions. We specialize in Document ImagingPreservation Microfilming Services Microform Scanning,  Digital Archive Hosting, and Document Management Solutions.  We partner with libraries & historical societies just like yours, to preserve their community’s past, make accessible in the present, and available in the future.

Microfilm Digitization Services

Microfilm digitization is the key to unlock the content that is not currently accessible in a practical way.  Creating a digital archive is a powerful tool, that will save time by searching through a community’s history by name, date-range, keywords, publication, or location…and not limited to a reel at a time, or if a microfilm reader is occupied (or operational!).  Advantage Archives offers aa budget friendly digital solution, and an easy to use content delivery system to materials via our Community History Archives hosted search portals.

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Preservation Microfilming Services

The history recorded in the documents from communities across the country, is invaluable.  Newspapers, atlases, almanacs, personal journals, directories, government documents…and even yearbooks can put historical events in perspective, and allow us to view those events through the lens of someone who was there and witnessed “history as it happened”. It also allows us to connect to our past in a real and tangible way. This cultural asset must be protected and preserved so future generations can can have access to the documents that would otherwise be lost to the erosion of time if they remained on fragile paper. The only true way to ensure its survival, is through microfilming.

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Digital Archive Hosting

A digital archive allows you to give your historical documents a new life, and give your community an easy-to-use  resource,  by  converting  your  local newspaper microfilm, and other historical documents, to a fully-searchable digital archive. The Community History Archives serve as a practical means to explore and discover content that was not easily accessible before. Preserving the historic content on microfilm ensures that the “first rough draft of history” is available for future generations. Using digitization as a supplement (not a replacement) to your long term archival strategy, it opens up a very real way for the members of your community to connect with their history.

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Document Imaging

The content contained on paper documents give a firsthand account and informs our perspective of history, that shaped not only your community, but also your state, and the nation…from a local perspective. Although historical newspaper imaging is our specialty, we have equal passion for all historic documents, including vital records, family bibles, transcripts, journals, and more. All documents and fragile papers are evaluated and processed to assure proper care and accurate conversion. Our experience covers a broad range of document types from a few days, a few years, or even 300 years ago. All phases of the archival document imaging process, such as preparation, document scanning, document indexing, etc., are managed effectively by the experienced team at Advantage. We work closely with our clients through the entire lifecycle of the project utilizing proven project management and preservation methodologies.

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Information Management Solutions

Historical preservation is far from our only area of expertise! Our dedicated commercial document imaging solution division AdvantageIMS, is dedicated to providing solutions for more documents critical your business or organization. Archiving and retrieving information may not be your core competency. It is ours. We provide solutions tailored to your specific requirements. Advantage Archives commercial division has provided document management solutions for many years. We pride ourselves in our understanding of business documents and their impact on your bottom line. We listen to your needs and requirements and design a solution specific to your company and its’ clients.

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The Markets We Serve

We truly value our long standing partnerships with libraries and publishers, in communities across the United States. We have been privileged to help them preserve, and provide online access  to their community’s history, and are pleased that they share our mission to ensure that documents from the past are accessible in the present, and available in the future. We also work with museums, historical societies, genealogical societies, colleges, universities, and more, to provide Document Imaging,  Preservation Microfilming Services,  Microform Scanning,  Digital Archive Hosting,  and  Document Management Solutions.

Libraries & Historical Societies

The Advantage Preservation team has been partnering with libraries, colleges, and historical societies to preserve their local history one community at a time. We take great pride in our work to preserve the past, make it accessible in the present, and ensure its future…..and it all starts with converting local historical newspapers and other documents onto 35mm Silver Halide Microfilm, It is critical to protect the valuable printed content, from the ravages of time. Our internal microfilm standards exceed ANSI/AIIM standards for microfilm preservation.

Newspaper Publishers

Newspaper publishers have recorded their community’s “first draft of history” everyday. We preserve that history, on microfilm, and partner with the publisher to make that preserved content widely available to interested libraries and institutions in their community and beyond. Our processes meet or exceed all ANSI/AIIM Standards for microfilm preservation. The service will be done at no cost to our qualifying publishing partners. The papers will be shipped to our facility in Cedar Rapids, Iowa, where they will be handled with care.  Qualifying publishers will also enjoy a revenue sharing opportunity on the content sold on a subscription basis to the interested libraries . The master negative copy can be stored at no additional charge in our state of the art vault under the publisher’s ownership. We are merely the custodian of the publisher’s intellectual property.

Government Agencies

The Advantage  team has been closely monitoring the painful condition and trends in the budgets of our state governments… and we are extremely conscious of the fact that one of the hardest hit areas over the past several years has been in document imaging and historic document preservation services in our government libraries, historical societies, archives, & other agencies.  Often the cuts have been deep, and in many cases, these institutions have been under funded, or no longer receive funding at all. We have developed several service offering and solutions in the wake of the ongoing budget cuts and resource allocations…many provided at no cost to the state or its tax payers.

Educational Institutions

Advantage Archives  has been working with educational institutions of all sizes, public and private for many years, and we understand the importance of the services they provide their students, their community, their state, and beyond. We have partnered with these college & university libraries, K-12 schools, & other educational institutions to provide subscriptions to newspapers on microfilm,  preservation microfilming services,  digital access solutions, and much, much more. We also recognize that the administration is burdened with more paperwork than ever before. Dealing with paper-based business processes while struggling to comply with regulations such as NCLB, FERPA and HIPAA is resource intensive to say he least. Our document scanning  and conversion solutions for educational institutions can help reduce costs, improve staff productivity and provide superior service to departments, faculty, students and parents.

Commercial Markets

Historical preservation is far from our only area of expertise! Our dedicated commercial document imaging solution division AdvantageIMS,  is dedicated to providing solutions to industries and government agencies everywhere. Businesses large and small value their partnership with Advantage, as much as we value ours with them. Archiving and retrieving information may not be your core competency, but it is ours. We provide solutions tailored to your industries including hospitals, universities, law firms, manufacturing companies, research firms, transportation, and any other business that generates paperwork. Advantage’s commercial division has provided document management solutions for many years. We pride ourselves in our understanding of business documents and their impact on your bottom line. We listen to your needs and requirements and design a solution specific to your company and its’ clients.

 

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