We Offer Solutions Tailored To Your Specific
Organization, Institution, Business, Or Industry
Commercial Industries & Markets We Serve
Advantage IMS provides comprehensive document management and imaging solutions to organizations across the country. We pride ourselves in our consultative approach, and fully recognize the importance of fast and practical access to business critical documents and their impact on your bottom line. We listen to your needs and requirements and design a solution specific to your organization. We do not have an “out-of-the-box” approach to digital conversions. Our experience substantiates the common sense premise that every client’s needs are somewhat different, even within the same industry, government agency and application area. As a result, every Advantage IMS project is customized to specific client requirements
Advantage’s successful project management and data conversion experience is backed up by outstanding references in city, county, and state governments, universities, clinics, hospitals, and almost every other paper-intensive industry. We are proud to serve a diverse group of clients including: Manufacturing, Health Care, Federal, State & Local Government, Education, Testing, Insurance, Investments, Bio-Technology, and Historical Preservation! We have converted millions of documents not only from paper, but also from microfilm, microfiche, aperture cards and bound materials. Our ability to deliver client applications in a wide variety of formats has proven itself successful in a broad range of industries & applications. We focus on:
Banking, Financial Services & Insurance Markets
We have been the preferred vendor for providing quality imaging and document management services for banks, brokerage firms, insurance companies and related financial services companies. Applications range from signature cards to loan files, contracts, analyst reports, underwriting, client files and other critical functions. These industries have always responded to the importance of governmental reporting by maintaining meticulous records. We have supported this critical function for years, beginning with micrographics conversions and more recently, with document scanning. We anticipate that the focus on corporate responsibility will accelerate the need for the maintenance of vital records in an easily accessible fashion.
The Health Care Industry
Although patient chart conversions can vary from hundreds of thousands of images to millions of images, at Advantage Information Management Solutions, we understand that EVERY page may become critical when researched. EVERY page must be as legible as the original, no pages can be omitted and the data entered to identify the patient must be accurate. These three essentials have driven our focus on document scanning and conversion: quality control over the years. Every document scanning and conversion proposal from Advantage Information Management Solutions details the steps we take to assure compliance.
The professionals at Advantage have been converting medical files since 2003. Initially, our work was all done using microfilm or microfiche; however, in the last 5 years, the majority of our medical records scanning and conversions have been to digital formats. In addition to Patient Charts, we have converted Explanation of Benefits, Ambulance Call Reports, Medical Practice Management Services, Employee Medical Files, Laboratory Notebooks, Fetal Traces, Technical Reports and any other business critical documents identified by our clients. We work with:
In today’s economic environment manufacturers must increase their overall business efficiency and reduce costs in order to remain competitive. Pressures to reduce product life cycles, improve quality, enforce standards, and comply with regulations make it vital for this sector to implement a document scanning and conversion solution. Advantage Archives can assist by converting paper-based documents such as shipping/warehouse receipts, CAD drawings, letters, standard forms, reports, and even e-mails into a digital format that can be searched and retrieved for viewing or printing.
The team at Advantage have been converting files for manufacturers for nearly a decade. Customer or vendor inquiries are answered within seconds; not days or weeks. Customer service is enhanced by the ability to rapidly provide access of information and resources to branch offices, remote workers, partners, and vendors.
Scan your manufacturing records
Have you really looked at your manufacturing records management processes recently to see how it affects your bottom line in terms of facilities costs, product liability protection, and labor costs? If you haven’t, you are not alone. One of the key findings of a newly released data governance survey, conducted by Rand Secure Data, found that 44% of companies don’t have a comprehensive data governance policy, and 22% of firms without a data policy have no plans to implement one. This omission could be costing you – big time.
What Is “Data Governance”?
In the simplest terms, data governance is your ability to create order around your data – to record, organize, secure and easily retrieve all of the data you create in the day-to-day operation of your business. If you are not using a document scanning service and your business is still operating in silos with every department and/or location controlling their own separate filing systems, you are no doubt missing operational efficiencies, losing money and opening yourself up to unnecessary product liability lawsuits.
Purchase Orders, Bill of Materials, Pick Lists, CAD drawings, or even photographs – whatever you need to manufacture a product – all need to be retained. In fact, for legal reasons, many manufacturers need to retain project files and manufacturing documentation for at least 30 years. That’s a lot of records.
Good data governance provides:
Easily accessible records by all departments
Performance data you can use to measure and improve manufacturing efficiency
Improved customer service
Compliance with product liability records laws, regulations and protection in a lawsuit
Reduced materials and facilities storage costs
Reduced labor costs in pulling and re-filing paper documents
Creating a comprehensive policy for data governance is particularly challenging for manufacturers due to the mix of documents and data sources with which they need to work. Even in the age of electronic communication, many factory floors are still dependent on paper-intensive processes. While the rest of the company may be fully digital, the actual factory could still be a dusty, oily, industrial atmosphere, not conducive to electronic devices. In that environment, each order still needs a Project File and that means you’re still dealing with a lot of paper.
Managing to “The Big Picture”
Keeping up with technological advances in every area of business is vital to remaining successful in the current business environment. Improving speed to market, inventory control and supply chain management and reducing costs are all activities being driven by new technology. Your ability to create a comprehensive plan and then efficiently and effectively manage your data may very well be the difference between success and failure, profit and loss.
The level of electronic records management (ERM) you need depends on the scope of your business and applicable operational and regulatory requirements you need to meet. Smaller businesses with fairly simple processes may be able to convert to ERM on a DIY basis with a simple organizational system created by the business. However, the larger, more complex and paper-intensive your processes, the more you’ll want to take a hard look at the ROI of managing this conversion yourself or hiring an expert to manage the project for you. Here are some questions you must answer before you can make a decision:
- Can you handle heavy volumes?
- What are your labor costs?
- Is there a large, existing repository of documents that need to be sorted, organized, scanned and indexed?
- Do you have the space for large scanners or does it make more sense to have the project completed off-site?
- How many departments will be affected by the changes to your existing processes?
At Advantage Archives confidentiality of legal records is paramount to our operations. When at our facility, access to documents in our possession are tightly controlled. We operate in a 24-hour security monitored building which has strict entry requirements and employ video monitoring of our environment. Our complex network is protected through comprehensive monitoring. Our own vehicles and bonded drivers handle all pickups and deliveries, and Advantage’s production facility in Cedar Rapids, Iowa is centrally located to Des Moines, Minneapolis, Chicago, St. Louis, Kansas City and Omaha for quick turn time!
The transportation industry is a fast changing, document-intensive industry. Manually processing Shipping/Warehouse Receipts, Material Safety Data Sheets (MSDS), Driver’s Logs, copies of Commercial Drivers Licenses (CDL), bills of lading, generating invoices and miscellaneous documents is a time-consuming, expensive, and inefficient process. In today’s current environment, issues such as profitability, competition, regulatory compliance, and the growing concern over rising costs must be taken into account.
As costs rise, Advantage Information Solutions understands the importance of finding ways to operate more efficiently and reduce expenses. A key factor is the transformation of paper based processes into digital workflows. As a result, scanning these paper documents into a digital archive has emerged as a critical business process.
The team at Advantage IMS specializes in document scanning and cost reduction strategies for the transportation industry. Since 2003, we have been assisting companies optimize their customer service needs and information workflow by converting paper images into easy to manage digital files. Our proven strategies have helped our clients become more efficient and more profitable, giving them a competitive advantage over the competition.
Advantage has the technology, experience and expertise to provide you with archiving and access options that will fit your institution’s unique needs. We specialize in Preservation Microfilming Services, to ensure your document’s permanence, and Microform Scanning, complimented with our Digital Archive Hosting, to make those documents more easily accessible. We also offer Document Imaging, to convert everything from historical records to fragile documents, and also pages recently printed, into a more practical and efficient digital format. Our Document Management Solution will also help you keep your archives more manageable. It does not matter if your document is a day old, or more than 200 years old, we will have a solution for you.
Microfilm digitization is the key to unlock the content that is not currently accessible in a practical way. Creating a digital archive is a powerful tool, that will save time by searching through a community’s history by name, date-range, keywords, publication, or location…and not limited to a reel at a time, or if a microfilm reader is occupied (or operational!). Advantage Archives offers aa budget friendly digital solution, and an easy to use content delivery system to materials via our Community History Archives hosted search portals.
The history recorded in the documents from communities across the country, is invaluable. Newspapers, atlases, almanacs, personal journals, directories, government documents…and even yearbooks can put historical events in perspective, and allow us to view those events through the lens of someone who was there and witnessed “history as it happened”. It also allows us to connect to our past in a real and tangible way. This cultural asset must be protected and preserved so future generations can can have access to the documents that would otherwise be lost to the erosion of time if they remained on fragile paper. The only true way to ensure its survival, is through microfilming.
A digital archive allows you to give your historical documents a new life, and give your community an easy-to-use resource, by converting your local newspaper microfilm, and other historical documents, to a fully-searchable digital archive. The Community History Archives serve as a practical means to explore and discover content that was not easily accessible before. Preserving the historic content on microfilm ensures that the “first rough draft of history” is available for future generations. Using digitization as a supplement (not a replacement) to your long term archival strategy, it opens up a very real way for the members of your community to connect with their history.
The content contained on paper documents give a firsthand account of the and informs our perspective of history, that shaped not only your community, but also your state, and the nation…from a local perspective. Although historical newspaper imaging is our specialty, we have equal passion for all historic documents, including vital records, family bibles, transcripts, journals, and more. All documents and fragile papers are evaluated and processed to assure proper care and accurate conversion. Our experience covers a broad range of document types from a few days, a few years, or even 200 years ago. All phases of the archival document imaging process, such as preparation, document scanning, document indexing, etc., are managed effectively by the experienced team at Advantage. We work closely with our clients through the entire lifecycle of the project utilizing proven project management and preservation methodologies.
Historical preservation is far from our only area of expertise! Our dedicated commercial document imaging solution division AdvantageIMS, is dedicated to providing solutions for more documents critical your business or organization. Archiving and retrieving information may not be your core competency. It is ours. We provide solutions tailored to your specific requirements. Advantage Archives commercial division has provided document management solutions for many years. We pride ourselves in our understanding of business documents and their impact on your bottom line. We listen to your needs and requirements and design a solution specific to your company and its’ clients.