Supporting Our City, County, & State Government
To Provide Archiving And Access Solutions
- Government Agencies
- State Historical Societies & Libraries
- Digital Access To Microfilm
- Choosing A New Vendor
The Advantage Preservation team will work with the State Agency to customize a plan that will work in conjunction with current budget restraints and as a compliment to their current operations. Our goal is to partner closely with these institutions to continue to provide services and overcome limitations. Our current partnerships with several state level agencies actually have proven to offer MORE services at even LESS cost, allowing the reduced budgets to stretch even further and be applied to other areas of need. Our partnerships are not only complimentary to these agencies, but often increased service is seamless (Adding State Agency Specific Targets, Contacting Local Libraries for patron orders, etc.). We take great pride in these partnerships.
State Historical Societies, Archives, & Libraries
The Community History Archives
Advantage Preservation, we understand that preservation is only 1/2 of the equation. Once your materials are protected on microfilm, you need to consider accessibility to the valuable content. Advantage Preservation offers a user friendly digital solution to research your materials via our Community History Archive hosted solution. After we digitize the newspaper pages, we OCR (Optical Character Recognition), index and host the images on a portal where your patrons can browse, search, view, clip, and share articles and pages from your community’s history.
Researchers and Genealogists that visit your institution can save time by searching through your database by name, date range, key words, etc…without the expense of purchasing or upkeep of a microfilm reader.
One of our partner libraries, Amesbury Public Library in Massachusetts, has some of the oldest content in the Advantage Preservation family with local records dating back to 1642. Library archivist Meghan Petersen recently said “newspapers of the time can give a clearer view of 19th century Amesbury than most history books” Hundreds of the communities we work with from coast to coast, feel the same way. The have embraced viewing their community’s history through the lens of those who witnessed it first hand.
Unlock a portal to the past.
Choosing A New Microfilm Vendor
We have had many recent conversations with librarians, newspaper publishers and state entities who are deeply concerned with their current microfilm preservation companies. Several institutions have also been subject to an interruption in service when a large national microfilm provider recently ceased operations. Needless to say, there are many individuals just like you, searching for websites just like this, trying to figure out what their options are.
There is understandable stress when selecting a new vendor. Consideration must be given to preservation budgets, about providing good and current resources to your patrons, and ultimately about the preservation of your community’s history. Here are four questions that you should consider asking of a potential preservation vendor (and from your newspaper’s publisher, as they ultimately choose a vendor).
This is extremely important – silver-halide master microfilm is tested to last 500 years, but only if it is stored properly, in a humidity-and-temperature controlled environment. Copies for libraries are made from this master microfilm, and will inherit any issues with clarity and readability.
The permanent physical record of a newspaper (and often of the history of your town) requires care and precision. Does your vendor strictly adhere to ANSI and AIIM standards? Is the film stock used the one you contracted for? Do you currently audit the density, reduction ratios, and clarity of your film? Do you have a clear understanding of the vendor’s quality control process? Do you understand where, and under what conditions your film is being created? Have you requested a sample?
Are you receiving all of the newspaper titles that you need to offer your patrons the best research experience? Does your account manager have knowledge of best practices for storing and viewing your film? Does your vendor understand the value of digital records, and know when microfilm is a better option than digital, and vice-versa?
Can your microfilm vendor assist in preserving documents for you directly? Will they help build a preservation program to aid in saving old documents, genealogy books and charts, and more? Do they have the knowledge to help build a digital repository?
Are your prices fair?
No follow up questions needed, you will know.
If you do not feel your current provider can, or is willing to answer the questions above, or you suddenly find yourself with out a provider…we would like you to know that there is an alternative. We built Advantage Preservation specifically to address the deficiencies in the industry. We came together from different areas in the preservation and newspaper publishing communities because we are not happy with how publishers and libraries are being treated. We have designed a preservation solution with clear and open answers to all the above questions, as well as a dedication to quality and a focus on marketing your history. Our program is designed to care for newspaper publishers and libraries equally.
Please remember to contact your current vendor to make sure they are taking care of your history
One of the hardest hit areas in State budget cuts have been in newspaper and historical preservation services in State Libraries and Historical Societies. The cuts have been deep, and in many cases, these institutions have been left behind. We are pleased to be working with State Historical Societies across the country to help ease the burden of their filming backlog, and in turn are helping local libraries that are running out of shelf space with newspapers waiting for the film to arrive.
Whether your document is a day old, or 200 years old, Advantage has the technology, experience and expertise to provide your library, historical societies, museums, and other institutions, with archiving and access options. Our solutions are designed to fit your institution’s unique needs and budget restrictions. We specialize in Document Imaging, Preservation Microfilming Services, Microform Scanning, Digital Archive Hosting, and Document Management Solutions. We partner with libraries & historical societies just like yours, to preserve their community’s past, make accessible in the present, and available in the future.
Microfilm digitization is the key to unlock the content that is not currently accessible in a practical way. Creating a digital archive is a powerful tool, that will save time by searching through a community’s history by name, date-range, keywords, publication, or location…and not limited to a reel at a time, or if a microfilm reader is occupied (or operational!). Advantage Archives offers aa budget friendly digital solution, and an easy to use content delivery system to materials via our Community History Archives hosted search portals.
The history recorded in the documents from communities across the country, is invaluable. Newspapers, atlases, almanacs, personal journals, directories, government documents…and even yearbooks can put historical events in perspective, and allow us to view those events through the lens of someone who was there and witnessed “history as it happened”. It also allows us to connect to our past in a real and tangible way. This cultural asset must be protected and preserved so future generations can can have access to the documents that would otherwise be lost to the erosion of time if they remained on fragile paper. The only true way to ensure its survival, is through microfilming.
A digital archive allows you to give your historical documents a new life, and give your community an easy-to-use resource, by converting your local newspaper microfilm, and other historical documents, to a fully-searchable digital archive. The Community History Archives serve as a practical means to explore and discover content that was not easily accessible before. Preserving the historic content on microfilm ensures that the “first rough draft of history” is available for future generations. Using digitization as a supplement (not a replacement) to your long term archival strategy, it opens up a very real way for the members of your community to connect with their history.
The content contained on paper documents give a firsthand account and informs our perspective of history, that shaped not only your community, but also your state, and the nation…from a local perspective. Although historical newspaper imaging is our specialty, we have equal passion for all historic documents, including vital records, family bibles, transcripts, journals, and more. All documents and fragile papers are evaluated and processed to assure proper care and accurate conversion. Our experience covers a broad range of document types from a few days, a few years, or even 300 years ago. All phases of the archival document imaging process, such as preparation, document scanning, document indexing, etc., are managed effectively by the experienced team at Advantage. We work closely with our clients through the entire lifecycle of the project utilizing proven project management and preservation methodologies.
Historical preservation is far from our only area of expertise! Our dedicated commercial document imaging solution division AdvantageIMS, is dedicated to providing solutions for more documents critical your business or organization. Archiving and retrieving information may not be your core competency. It is ours. We provide solutions tailored to your specific requirements. Advantage Archives commercial division has provided document management solutions for many years. We pride ourselves in our understanding of business documents and their impact on your bottom line. We listen to your needs and requirements and design a solution specific to your company and its’ clients.